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Clocking system for reliable time tracking

With Timetell’s clocking system, you always know who is working and when. Employees clock in using a card, token, or fingerprint, and hours are recorded instantly.

One system, one complete overview. For reliable time tracking and clear insight into attendance.

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These organisations trust Timetell’s software.

What our clocking system does for you

With Timetell’s clocking system, employees clock in and out quickly and accurately. All times are registered and processed immediately, becoming directly visible in the time-tracking system. This gives you continuous insight into hours, attendance, and staffing levels. Without any extra administration.

  • Simplicity
  • Insights
  • Identification
  • Security

Clock in and out in a single action.

Employees clock in and out effortlessly via a clock terminal or the Timetell app. The clock automatically records arrival, breaks, and departure times. All data is processed directly in the Timetell software. This provides a complete overview of worked hours, overtime, and absences, without any manual input.

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Direct insight into attendance.

With the clock system, you can see at a glance who is present, who is absent, and who is working externally. The information is visible on a reception screen or in the app. The reason for absence, such as leave or a business trip, can also be displayed. This gives you continuous insight into staffing levels and allows you to act quickly in case of emergencies.

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Multiple ways to identify yourself.

The clock system supports various identification methods, such as RFID badges, key fobs, or fingerprints. Fingerprint recognition helps prevent fraud, while cards and fobs offer speed and convenience. For extra flexibility, employees can also clock in using a PIN code or softclock (login button in the software).

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Secure, user-friendly and GDPR-compliant

Timetell combines ease of use with strong security. All clock-in and clock-out times are stored securely and linked to the correct employee. The data is only visible to authorised users and fully compliant with GDPR. This ensures a safe and transparent way of working

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Even more powerful when combined with time tracking

Time tracking

The clocking system integrates seamlessly with Timetell’s time tracking functionality. Clock-in and clock-out times are automatically processed in the weekly timesheet, including overtime and deviations. This gives you a complete and accurate overview of hours worked per employee or project.

Leave & sickness

Attendance is automatically combined with leave and sickness registration. When an employee takes leave or reports sick, this is immediately visible in the attendance list and reporting.

Timetell app

In combination with the Timetell app, employees can also clock in and out digitally. Ideal for teams working hybrid or on location. With geofencing, clocking is restricted to pre-approved locations, ensuring secure and reliable time registration.

A powerful extension of time tracking

Timetell’s clocking system is a valuable addition to our time tracking functionality. Employees clock in and out with ease, and the data is processed directly into the weekly timesheet. This gives you reliable, up-to-date insight into worked hours and attendance, without any extra manual steps.

The system makes time tracking even more efficient. Clock times are automatically linked to projects and employees, leave and sickness can be included, and the reception screen shows at a glance who is present. Combine it with the Timetell app, and employees can also clock safely outside the office using geofencing.

This makes the clocking system the perfect extension for organisations that want to automate, improve and verify their time tracking, accurate to the minute.

Time tracking

“One clocking system. One source of truth. With Timetell’s clocking system, you always have clear insight into time, attendance and hours. Secure, accurate and fully integrated with your time tracking. This allows you to work smarter, more transparently and with confidence.”

Rutger Ouwehand
Senior Consultant
Rutger Ouwehand

Job registration and Datafox integration

The clocking system of Timetell can be expanded with job registration via barcode scanners. This allows you to register exactly how much time is spent per customer, order or project.

For hardware, Timetell works together with Datafox, a reliable German partner providing high-quality terminals and scanners. Datafox equipment supports multiple RFID protocols (such as Mifare, HID and Hitag), allowing the same badges to be used for access control as well.

Up to date. Always.

Reception screen and emergency overview

On the reception screen of Timetell you can see in real time who is present in the building. In emergency situations you have immediate visibility into who was where. This information can also be used for visitor registration or safety reporting.

Additionally, the clocking system provides insight into contact details, roles and departments, fully configurable according to your organisation’s privacy guidelines.

Always stay on top of time and attendance

Complete your time tracking with the clocking system from Timetell. Reliable, integrated and always up to date.

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Frequently asked questions

  • What is a clocking system?

    A clocking system records employees’ clock-in and clock-out times. This can be done with a physical terminal, via the app or on a computer. It provides accurate information about attendance, working hours and breaks.

  • What does a clocking system cost?

    The cost depends on the chosen solution: hardware (such as terminals or tags), software licences and the number of users. Timetell offers various options tailored to your organisation and budget.

  • Can I combine Timetell with a clocking system?

    Yes. Within Timetell, the clocking system is fully integrated through both software and hardware. This allows you to combine accurate time registration with scheduling, project administration and reporting, all in one clear system. Click here for more information about Timetell’s clocking system.

  • Can I clock in and out via the app or the computer?

    Yes. With the Timetell app or the desktop application, you can clock in and out digitally. You can also use the external clock-in option during off-site work visits. Flexible, convenient and always available.

  • Is a tag required to clock in and out?

    It can be. Physical terminals often use tags. Employees can also clock in and out via an app or computer, without additional hardware. Clocking with a barcode or fingerprint is also possible within Timetell