Email notifications
Timetell automatically sends notifications when expenses are submitted or approved. This keeps employees and managers informed at all times, without manual email handling. Always on time, always clear.
Smart expense claims. More time for what really matters.
Submitting expenses doesn’t have to take time. With Timetell’s expense solution, paperwork is a thing of the past. Employees submit their expenses, mileage and allowances digitally via the app, web or desktop. The software checks, processes and automatically links everything to the accounting system. You simply keep the overview, define the approval flow and save valuable time, yours and your employees’. This makes submitting expenses effortless, error-free and fully under control.
These organisations trust Timetell’s software.
Why organisations choose Timetell.
We don’t deliver a standard package. We deliver a solution that fits your organisation. Our consultants listen, analyse, and advise. Together, we configure the system around your processe, so it works the way you want from day one.
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Easy to use
Everyone can work with it, from employees to managers. -
Real-time insight
Instantly see who is on leave, who has reported sick or recovered, and how many days remain. -
Seamless integration
Easily connect with your time tracking, planning, or HR system. -
Secure and GDPR-compliant
Employee data is always protected and only accessible to authorised users.
Up to date. Always.
Core functionality: Expense management software
Timetell’s expense management software replaces manual workflows with a fully digital and automated system. Employees submit their expenses via the app, web or desktop — a photo of the receipt is all it takes. The software automatically validates amounts, currencies and permissions, then routes the expense for approval. Once approved, it is processed in the administration and, if desired, paid out automatically via SEPA.
This eliminates paperwork, shortens processing times and saves time on every single claim. Together, we build further. Add additional functionalities and create the expense solution that fits your organisation perfectly.
Enriching features.
Reports
Get instant insight into expenses, reimbursements and trends. Reports can be configured flexibly and are always up to date. From detailed overviews to management reporting. You choose the format, Timetell delivers the numbers.
Integrations
Timetell connects seamlessly with your existing systems, from accounting to HR and financial software. All information flows together automatically, saving you both time and effort.
This is how simple expense claims can be.
Submit expenses quickly. Wherever you are.
Submit your claims directly via app, web or desktop. Take a photo of the receipt, add the costs and you’re done. Everything is saved in real time and immediately visible to managers. No paper, no Excel. Just clarity and time saved.
Everything in one clear overview.
Expenses, mileage or allowances,Timetell supports it all. Distances are calculated automatically via Google Maps, currencies are converted to euros. Employees bundle everything into one clear expense claim.
Smart and automatic.
Claims automatically follow the correct approval route. You can configure steps flexibly or skip them when needed. After approval, Timetell processes everything directly into the accounting system or via SEPA payment. Efficient, error-free and fully under control.
Submitting expenses in the Timetell App.
Always within reach. Always up to date. With the Timetell app, employees submit their expenses immediately after making a purchase — on the road, at the office or at home. Take a photo of the receipt, enter the amount and submit the claim. Mileage is calculated automatically via Google Maps. Managers can easily approve claims in the app. Everything is synchronised with the system in real time.
Simple, secure and fast. This saves time and keeps you in control of your costs.
Integrations and connections.
Timetell integrates seamlessly with the software you already use.
Think of HR and payroll systems such as AFAS, Visma, Raet, Nmbrs and Loket.nl. Or financial systems like Exact Online, and ERP platforms such as SAP. This creates a unified ecosystem in which your data is always up to date.
With an integration, you save time, prevent errors and stay in control.
Work smarter with Timetell.
Time tracking that works.
Time is valuable. With Timetell’s time-tracking solution, you get more than powerful software. You get a complete system that supports your organisation. We connect people, processes, and systems, so you always have a clear overview and peace of mind.
Leave and absence management, clearly organised.
Leave and sick days shouldn’t be complicated. With Timetell, you can see at a glance who is working, who is away, and why. Information is accurate and up to date for employees, managers, and HR.
Always know who’s working.
Attendance is more than just a registration. It’s about insight, safety and trust within your organisation. With the attendance registration of Timetell, you know exactly which employees are present, where they are working and when. Real-time insight, clear overviews and always up to date.
Planning for people and projects.
Good planning brings clarity. Whether it’s employees, projects, or resources, Timetell helps you keep control. You see who is working where, which tasks are in progress, and what still needs to be done. Efficient, transparent, and always up to date.
Expense management, made simple.
Submitting expenses doesn’t have to take time. With Timetell, employees submit expenses, mileage, and allowances digitally via app, web, or desktop. The software checks, processes, and automatically connects to your accounting system. You keep the overview, define the approval flow, and save time. For yourself and your employees.
Not a supplier, but a partner.
Our approach
With Timetell, you get more than attendance tracking. You get a partner who thinks along and looks ahead. Our consultants support you in configuring the system, aligned with your processes and objectives.
Helpdesk
You can also rely on us after implementation. In the support portal, you’ll find extensive documentation, manuals, and frequently asked questions. Still need help? Our helpdesk is available by phone, email, or ticket.
Training
Do you work with Timetell as an application manager or manager? Then join our one- or two-day training course at our office. You’ll learn how to get the most out of the solution, smartly, efficiently, and with confidence.
About Timetell.
600+
Customers
More than 600 customers and 135,000 people use Timetell every day.
100%
Dutch
The development, sales, and implementation of Timetell software are carried out 100% by our own internally trained employees.
35
Employees
Timetell employs 35 enthusiastic, committed, and knowledgeable team members.
Start with Timetell today.
- Start
- Plus
- Max
Start
Everything you need to stay up to date.
€75 + €3 per person per month
Time for a smart foundation for organisations that want to structure their processes professionally.
- Time tracking
- Leave tracking
- App
Plus
When you need more to stay up to date, we make the connection.
€75 + €5 per person per month
Is your organisation growing?
Time for more clarity, control and automation.
- Customisation
- Integrations
- More support
Max
Up to date through maximum access to features, custom solutions and service options.
€75 + €7 per person per month
For larger organisations with complex processes, calculations and regulations.
- All features
- Custom calculations
- Maximum service
We are people of time.
Together, we look at which solution fits your organisation. No standard solution, just the right one. Discover it for yourself.
Frequently asked questions
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Why use an expense management system?
A good expense management system saves time, prevents errors and increases employee satisfaction. Instead of paper receipts or Excel sheets, everything is recorded digitally. Employees submit expenses easily through an app, managers approve quickly and the administration processes everything automatically. This gives you clear oversight, saves time and ensures reimbursements are paid out faster, all within Timetell’s streamlined workflow.
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What is a good expense management system?
A good expense management system is user-friendly, secure and fits seamlessly with the way your organisation works. Timetell goes beyond standard software: we create a solution together with you that matches your processes and can grow with your organisation. From digital expense submissions and automatic approvals to integrations with accounting, HR and SEPA payments, everything is integrated into one system. And if you want to expand later with other solutions, such as time registration or attendance tracking, you can do so effortlessly. This makes Timetell the foundation for a complete, future-proof expense management solution.
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How does digital expense management work with Timetell?
With Timetell, employees submit their expenses, mileage and allowances digitally via the app, web or desktop. A photo of the receipt is enough. The software checks the submission, links it to the correct cost centre and forwards it automatically for approval. This replaces paper-based processes with one fast, secure and fully automated workflow.
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Can employees submit expenses on the go via the app?
Yes, expenses can be submitted anytime and anywhere. With the app from Timetell, employees can submit an expense immediately after making a purchase, including a photo of the receipt or invoice. The claim is saved instantly and forwarded to the appropriate manager for approval.
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How much time does a digital expense system save compared to manual processing?
Organisations save up to 50% of their time on the expense process with Timetell. Paperwork, manual checks and separate Excel sheets disappear. The system automates calculations, approvals and payments. You only need to review and approve.
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How can I save time with a digital expense system?
A digital expense system like Timetell automates every step of the process, from submitting receipts to approval and payout. Everything runs automatically. Paperwork disappears, employees can submit expenses immediately after making them, and managers only need to review and approve. This not only saves time, but also provides clarity, peace of mind and greater employee satisfaction.
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Is Timetell’s expense software compatible with our accounting or HRM system?
Absolutely. Timetell integrates easily with widely used systems such as AFAS Software, Visma | YouServe, Raet, Exact and SAP. SEPA files for automatic payments can also be exported directly to the bank.
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How does Timetell ensure secure and reliable expense processing?
All expense claims are automatically checked for irregularities or changes after submission. If anything is flagged, the system pauses the process and sends a notification. This prevents fraud and keeps you in control of your expense process. Secure, transparent and fully GDPR-proof within Timetell.
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What is the best expense management software?
The best expense management software is software that makes submitting expenses simple, secure and fully digital, and that grows along with your organisation. Timetell offers exactly that: a solution we configure together with the customer, tailored to their processes, needs and goals. Submitting expenses via app, web or desktop is fast and error-free. The software automates checks, approvals and payments, and connects effortlessly to accounting or HR systems. In addition, the solution can easily be expanded with fully integrated features such as scheduling, time registration or leave management. This creates a complete all-in-one solution that saves time, provides clarity and fits your organisation perfectly.
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How does automatic SEPA payment work for expenses in Timetell?
As soon as expenses are approved, Timetell automatically generates a SEPA file. This file can be imported directly into the bank, ensuring payments are processed quickly and without errors. Integrations with financial systems also ensure that all amounts are recorded correctly in the accounting system. This makes expense processing not only easier, but also more efficient and secure.
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What are the benefits of submitting expenses through an app?
Submitting expenses through an app saves time and prevents errors. Employees can enter their expenses immediately, take a photo of the receipt and submit the claim, wherever they are. The app from Timetell synchronises automatically with the system, giving managers real-time insight and allowing them to approve quickly. No more paper receipts, no delays. Just clarity and efficiency.