Fully integrated
You configure approval flows and limits yourself.
From receipt to payment. Expense software that handles it all.
With the expense software of Timetell, the entire expense process runs smoothly. From receipt to payment. Employees submit expenses, mileage and allowances easily via app, web or desktop. The software automatically checks amounts, currencies and permissions and processes claims safely and accurately. This saves time, prevents errors and keeps you in control of your administration.
These organisations trust Timetell’s software.
What our expense software does for you.
With Timetell, submitting expenses becomes easy for everyone. Employees submit their costs right away, and HR maintains full oversight and control. Fast processing, less administration and more job satisfaction for the entire team.
Key features
- Submit expenses via app, web or desktop
- Add a photo of the receipt or invoice instantly
- Mileage claims with automatic route calculation (Google Maps)
- Easy input of allowances
- Support for multiple currencies, with automatic exchange rate conversion
- Multiple approval levels and flexible workflows
- Fraud prevention and permission checks
- SEPA export for automatic reimbursement
- Integrations with HR, ERP and accounting systems
“A well-functioning expense process not only saves time but also increases job satisfaction. Employees know exactly what to expect, managers have real-time insight, and the finance department maintains control over costs and budgets.”
Jeroen van der Meer
Commercial Director at Timetell
What makes our expense software unique?
Flexible and reliable
You configure approval flows and limits yourself.
Easy to use
Everyone can work with it, from employee to manager.
Free up time for what truly matters.
Discover in a short demo how our expense software accelerates your process, connects to your accounting system and saves time for everyone in the organisation.
Up to date. Always.
Expense processing without hassle.
With the expense software from Timetell, costs, mileage and allowances are handled flawlessly. From photo to payment: everything runs automatically, securely and clearly.
Frequently asked questions
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Why use an expense management system?
A good expense management system saves time, prevents errors and increases employee satisfaction. Instead of paper receipts or Excel sheets, everything is recorded digitally. Employees submit expenses easily through an app, managers approve quickly and the administration processes everything automatically. This gives you clear oversight, saves time and ensures reimbursements are paid out faster, all within Timetell’s streamlined workflow.
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How does digital expense management work with Timetell?
With Timetell, employees submit their expenses, mileage and allowances digitally via the app, web or desktop. A photo of the receipt is enough. The software checks the submission, links it to the correct cost centre and forwards it automatically for approval. This replaces paper-based processes with one fast, secure and fully automated workflow.
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How does Timetell ensure secure and reliable expense processing?
All expense claims are automatically checked for irregularities or changes after submission. If anything is flagged, the system pauses the process and sends a notification. This prevents fraud and keeps you in control of your expense process. Secure, transparent and fully GDPR-proof within Timetell.
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How does automatic SEPA payment work for expenses in Timetell?
As soon as expenses are approved, Timetell automatically generates a SEPA file. This file can be imported directly into the bank, ensuring payments are processed quickly and without errors. Integrations with financial systems also ensure that all amounts are recorded correctly in the accounting system. This makes expense processing not only easier, but also more efficient and secure.
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Is Timetell’s expense software compatible with our accounting or HRM system?
Absolutely. Timetell integrates easily with widely used systems such as AFAS Software, Visma | YouServe, Raet, Exact and SAP. SEPA files for automatic payments can also be exported directly to the bank.
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Can employees submit expenses on the go via the app?
Yes, expenses can be submitted anytime and anywhere. With the app from Timetell, employees can submit an expense immediately after making a purchase, including a photo of the receipt or invoice. The claim is saved instantly and forwarded to the appropriate manager for approval.
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What are the benefits of submitting expenses through an app?
Submitting expenses through an app saves time and prevents errors. Employees can enter their expenses immediately, take a photo of the receipt and submit the claim, wherever they are. The app from Timetell synchronises automatically with the system, giving managers real-time insight and allowing them to approve quickly. No more paper receipts, no delays. Just clarity and efficiency.
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How can I save time with a digital expense system?
A digital expense system like Timetell automates every step of the process, from submitting receipts to approval and payout. Everything runs automatically. Paperwork disappears, employees can submit expenses immediately after making them, and managers only need to review and approve. This not only saves time, but also provides clarity, peace of mind and greater employee satisfaction.